How You’ll Contribute
The National Geographic Society headquarters, based in Washington, D.C., is undergoing a significant renovation project on its campus (called Museum of Exploration), which will be completed in 2026. Components of the new guest experience will include a state-of-the-art pavilion entrance, auditorium, iconic photo gallery, exhibition space, immersive walk-through attraction, retail, food and beverage, education center, archives, tours, and exciting new event space. The capstone of the renovation is a one-of-a-kind nighttime experience in the courtyard.Your Impact
Responsibilities Include:
Administrative Support: (55%)
Assist with the maintenance and organization of team-wide information and project management. Update team organizational tools, such as dashboards, metrics, work plans, roadmaps, and project management systems.
Provide high-level administrative assistance to the Vice President of Strategy and Revenue, including managing calendars, scheduling meetings, and coordinating travel arrangements.
Prepare meeting agendas, presentations, and reports; take detailed meeting minutes and track action items to ensure follow-through.
Serve as the primary point of contact for internal and external communications directed to the Vice President’s office.
Support a culture of curiosity, empathy, responsibility, inclusivity, while strongly promoting collaboration and innovation.
First line of contact and some approvals for internal room bookings based on approval hierarchy.
Develop and maintain strong, positive and empathetic working relationships with key departments and external partners to ensure work is executed at a high level and outcomes are met.
Team Coordination: (10%)
Act as a liaison between the Vice President and cross-functional teams, including retail, culinary, event rentals, and marketing.
Facilitate communication and coordination among teams, ensuring alignment with strategic goals and timelines.
Assist in organizing cross-departmental meetings, events, and workshops.
Project Support: (10%)
Assist with the planning and execution of projects, tracking progress and deadlines to ensure timely completion.
Support budget tracking and expense reporting for department initiatives.
Compile data and prepare summaries to assist with strategic decision-making.
Operational and Administrative Duties: (10%)
Maintain and organize files, documents, and records related to departmental operations.
Process invoices, purchase orders, and expense reimbursements.
Monitor office supplies and coordinate with facilities for department needs.
Maintains goals, roadmarker, and all other project management in Monday.com and or other project management tools.
Stakeholder Engagement: (10%)
Coordinate communication with internal and external stakeholders, including vendors, partners, and donors.
Represent the Vice President’s office in a professional and courteous manner in all interactions.
Special Projects and Other Duties: (5%)
Support the development of strategic presentations, proposals, and reports as needed.
Undertake special projects and assignments as directed by the Vice President.
Educational Background
Bachelor’s degree preferred
Minimum Years and Type of Experience
2+ years’ experience in a similar role
Necessary Knowledge and Skills
Effective written and oral communications skills
Prior operations and administrative experience preparing accurate reports, using scheduling and business communication tools
Proficiency in both the Microsoft Office suite and Google Workspace tools
Ability to work in a fast paced, multi-phase project environment with shifting priorities
Attention to detail and ability to understand and prioritize multiple requests and projects while meeting deadlines
Desired Qualifications
Knowledge of and experience working in a related industry – visitor attraction, museum, facilities, construction, hospitality, and/or events
Ability to work in a fast paced, multi-phase project environment with shifting priorities
Attention to detail and ability to understand and prioritize multiple requests and projects while meeting deadlines
Supervision
No direct reports
Salary Information
The National Geographic Society offers a competitive and holistic total rewards package. Our compensation structure and transparent pay philosophy are based on industry-specific market data for similar-sized nonprofit organizations.
The salary range for this position accounts for a wide range of factors including but not limited to organizational need; specific skill sets; experience and training; certifications; and more. At the National Geographic Society, individuals are typically hired at or near the starting point of the salary range for their role, and compensation decisions are dependent on the facts and circumstances of each case.
The hourly range for this position is $24.67 - $25.97.
In addition, the National Geographic Society offers a competitive and comprehensive benefits package that includes, but is not limited to, medical, dental, and vision insurance; engaging and comprehensive wellness program; 401(k) retirement savings plan with matching contributions after 6 months of employment; flexible paid time off benefits with up to 22 days of paid annual leave per calendar year (15 days for new hires in their first year, prorated based on the number of pay periods remaining in the year) and 10 days of sick leave; 12 paid holidays and a paid winter break between December 25 and 31; paid parental leave, adoption and surrogacy expense reimbursement, fertility benefits; learning and development opportunities; Lifestyle Spending Account; pet adoption assistance and insurance; pre-tax transportation benefits with a generous employer subsidy; employer-paid life insurance and disability benefit; and a variety of National Geographic discounts and perks.
Job Designation
Resident - Our Resident category recognizes that certain staff need to be physically present at Base Camp to do their work. Some Resident staff must be at Base Camp every day to do their jobs, while others may only need to be physically present onsite some of the time to meet looming deadlines or to get work done and may require a unique schedule. As such, this category has been revised to provide maximum flexibility depending on what’s required for each individual role. The days Resident staff come into the office will be determined by their teams and workflow, and they should work with their supervisors to determine their specific schedule. And throughout the year, their schedule may be adjusted based on cyclical work cycles, deadlines, and/or ebbs and flows of work.Candidates must be legally authorized to work in the United States. This position is not eligible for visa sponsorship.
We encourage you to apply even if your experience is not a 100% match with the position. We are looking for someone with relevant skills and experience, not a checklist that exactly matches the job description. We want to help you grow and in return, you help us grow into a stronger, more inclusive organization.