Philanthropy and External Affairs Assistant

FLSA Status: Non-exempt 

Salary Range: $43,452 – $47,797 per year (paid as $20.89 - $22.98 per hour)

Schedule: Monday – Friday, 9:00 AM – 5:00 PM or 8:00 AM – 4:00 PM

Job Summary: 

The Philanthropy & External Affairs Assistant at St. Francis House will play a vital role in supporting the planning, organization, and execution of the agency’s fundraising and marketing efforts. The Assistant will work closely with the Vice President and other department leadership to support the day-to-day operations of the Department so they are well executed. The Assistant will be integral in maintaining the smooth operations of the Department by managing donor communications, special events, and administrative tasks. This role is key to ensuring our fundraising strategies effectively support our mission of creating lasting change for our guests.

Essential Duties/Responsibilities:

• Provide administrative support to the Vice President as needed, including scheduling meetings, preparing meeting materials, taking notes at meetings, and coordinating meeting follow up.
• Perform administrative duties in support of the development department, including copying, filing, printing, sorting, mailing, etc.
• Provide logistical support for fundraising events, including donor cultivation events, our benefit gala, and community engagement activities. Assist with the coordination of venue arrangements, invitations, materials, and event staff.
• Assist in managing donor communications, including acknowledgment letters, thank-you notes, and donor updates.
• Maintain accurate records in the donor database, ensuring up-to-date information for tracking donations and managing donor relations. Assist with gift processing, prospect research, and other database-related projects as needed.
• Work closely with other departments to ensure alignment on messaging, campaigns, and events.
• Support the tracking and reporting of donations and fundraising activities, ensuring accuracy in the donor database. Help prepare regular updates on fundraising performance and metrics for review.
• Other duties as assigned. Requirements

• High school diploma or equivalent required.
• One year of administrative/clerical experience, preferably in a fundraising setting.
• Lived experience with homelessness and or recovery a plus.
• Discretion with confidential information required. 
• Strong computer skills with ability to use a variety of computer systems including MS
• Office Suite (Word, Excel, Outlook and PowerPoint) and internet search tools. 
• Knowledge of CRM databases a plus.
• Strong organizational skills

This is a Non-Exempt position. SFH is an Equal Employment Opportunity Employer is committed to a diverse and inclusive workforce where all staff can reach their fullest potential. We welcome – everyone who have lived experience of homelessness and/or recovery, and those who have faced historic barriers to competitive employment, in particular Black, Indigenous, and People of Color (BIPOC), and those who are multi-lingual or multi-cultural and members of the LGBTQ+ community. Reasonable accommodations may be made to enable individuals with disabilities to perform these duties.